Executive Assistant

Remote

Full Time

Mid Level

THE ROLE :

Think fast, act faster and always one step ahead? We are looking for a sharp, proactive Executive Assistant who can juggle calendars, tame to-do lists, and keep our CEO and COO on track (and sane). You will be the glue between our execs and the rest of the world - internal, external, intergalactic (kidding…maybe).

If you have got eagle-eye attention to detail, love making things run like clockwork and thrive in fast-paced environments, we want you on our side. Bonus points if you bring coffee and solutions.

KEY RESPONSIBILITIES :

Be the gatekeeper and time wizard - own the CEO & COO’s calendars, schedule meetings like a pro and make sure no double bookings sneak through.
Manage all incoming emails and messages - filter the noise, flag the important stuff and keep the CEO & COO focused on what matters.
Review contracts, NDAs and legal docs with a sharp eye - proof, polish and prep for approval.
Be the meeting MVP - prep agendas, take minutes, compile research and make presentations shine.
Own the podcast hustle - from researching guests to managing timelines like a pro.
Juggle YouTube, blog and newsletter content like a graceful circus act (with good Wi-Fi).
Plan travel like a logistics boss - flights (track rewards, air miles and cost savings), hotels, visas, itineraries.. the works.
Keep tabs on high-value contacts - prep call briefs, track follow-ups and schedule gifting moments like a classy ninja.
Handle reimbursements, vendor payments and both company credit cards - yes, the sacred plastic is in your hands.
Make sure monthly tax payments go out on time because fines are not fun.
Help plan company wide events - from secret surprises to full-blown team chaos (the fun kind).
Bridge communication gaps - CEO/COO to teams, partners, vendors, clients… basically everyone.
Build and document systems that grow with us - because 'future-you' will thank you :)

WHAT MAKES YOU A GREAT FIT :

You have spent 4+ years making C-suite chaos look easy - supporting execs with grace, speed and structure.
Proficiency with tools like GSuite, Slack, Notion, project management software.
Operates with full ownership and discretion, amplifies effectiveness with AI.
Thrived in startups or high-speed environments? Even better - you know how to stay cool under pressure.
You have got a friendly, can-do attitude that helps you work smoothly with everyone - from interns to clients.
Your communication game is strong - polished emails, clear updates and confident calls are your thing.
You are a detail-obsessed multitasker, juggling priorities like a seasoned pro.
Quick on your feet and full of solutions - you anticipate needs before they are spoken.
You handle the unexpected like a ninja - adaptable, resourceful and always composed.
And above all, you carry yourself with discretion, professionalism and trustworthiness at all times.

ENJOY THESE BENEFITS :

Full-time remote work setting
Paid Time Off (30 days annually)
Observance of public holidays
Internet Allowance
Health and Wellness Allowance
Technology Benefit
Maternity and Paternity Benefit
Loyalty Rewards
Performance-based Incentives and Bonuses
Outcome-focused Environment

GET IN TOUCH :

We encourage you to stay connected with us and follow our social media pages for the latest updates and future job opportunities at Chronos Agency :

We would like to emphasize that all matters related to job openings are conducted exclusively through our official channels. We urge you to exercise caution with any unofficial or suspicious correspondence. If you have any concerns, please do not hesitate to reach out to us directly.

⚠️ BEWARE OF RECRUITMENT SCAMS! ⚠️

We have been made aware of scammers impersonating Chronos Agency recruiters, promising jobs in exchange for money. Please note that Chronos Agency never asks for payment at any stage of the hiring process. Official communication is only done via our verified job platforms.

If you receive any suspicious messages, do not engage and report them immediately. Stay vigilant and apply only through our official channels!

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Thanks for visiting our Career Page. Check out our exciting opportunities and apply for a role you know you'd be amazing in!Unsure which position best suits your strengths and interests?Email your latest resume to [email protected] and we’ll help you find your dream job. ​

Executive Assistant

Apply for this position

Thanks for visiting our Career Page. Check out our exciting opportunities and apply for a role you know you'd be amazing in!

Unsure which position best suits your strengths and interests?
Email your latest resume to [email protected] and we’ll help you find your dream job.